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How to Preparing a thesis for print?

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As a successful postgraduate student who has successfully negotiated the numerous difficulties of previous academic life to get to where you are today, you are well aware that academia is full with rigid rules and regulations. The same restrictions apply to the printing of your thesis, which must meet strict requirements before being considered for marking. Each institution’s criteria for the development and submission of theses will vary, so be sure to verify ahead of time. Here are just a few of the many rules that apply to students who submit postgraduate theses as an example of what you might have to remember:

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  • The theses must be printed on A4 white paper.
  • Each sheet should be printed on one side alone.
  • The binding edge must have a margin of at least 40mm, and all other margins must be at least 20mm.
  • The spacing should be double or 1.5.
  • A title page is required.
  • A table of contents is required.
  • A 300-word abstract is required.
  • Medium blue cloth must be used to bind theses.

These specifications are quite specific. It may look clear, but you may escape repentance by being a little more cautious. Once you’ve figured out what your university expects from your thesis, it’s time to get it printed.


Thesis Printing

One obvious location is at your university. Going this approach has several advantages, the first of which is its simple convenience. Campus-based or university-run print centers will be well-versed in your institution’s criteria (though you should double-check that the printing fulfils your specific degree’s requirements). Massive lines and lengthy waits at critical submission periods, as well as potentially higher prices, are significant disadvantages of printing on campus. Prices are unlikely to be competitive if there is only one print centre on campus. This is worth a look if you finished it early, but what if you’re running out of time? They’ll most likely be overworked.

There’s also the option of going online. This requires a little more forethought, but the costs are usually fair. A 500-page Ph.D. thesis with a hardback cover produced in black and white, costs only a few dollars, including postage and delivery. A little more expensive, but well-established, with an online service and the ability to manufacture things in as little as an hour if you enjoy sailing near to the wind and can collect from there. Copies of your thesis can be mailed to you if you are in a hurry.

Most universities also have local print shops or a branch of a national company that can offer competitive thesis printing rates. It’s worth asking around in your department; old-fashioned word of mouth can sometimes be worth more than 20 Yelp reviews.


Print Settings to be Chosen for Thesis

All you have to do now is decide how the internal pages will look. There are four major considerations to make here:

  • Color or Black & White: Color printing is more expensive, but it will make your product stand out. This is especially crucial in subjects like laboratory research and art history, where color is a key component of your figures.

Avoid using too much color in your final document — too much colour can start to seem corny!

  • Single or Double-sided: Double-sided printing keeps the end page thinner, although it isn’t always less expensive.

Examiners and assessors may prefer single-sided printing so they may take notes on one side of the page. Check your institution’s submission criteria to see if you must print on both sides of the paper or just one.

  • Thickness of the Paper: “Grams per square metre” – “gsm” or “g/m2” – is a unit of measurement for paper thickness.

A greater gsm indicates thicker paper with a more luxury feel, but at a higher cost.

Some print shops use 80gsm as a default. When printing double-sided, this can result in “bleed-through,” when whatever is put on the back of the page is visible from the front, cheapening the overall sense of your work.

By switching to a thicker 100gsm paper, you’ll witness a reduction in bleed-through.

You should choose a premium 120 gsm paper if you’re printing a significant submission double-sided, especially if it contains a lot of ink-heavy figures.

  • Delivery Time: Last but not least, make certain it comes on time!

Printing Expert Tips

Knowing which thesis binding to use while printing your thesis is one thing. When it comes to printing, however, there are a number of useful and vital suggestions to keep in mind. Some special advice has been compiled specifically for you:

  • Choice of the Right Paper: By default, most printing services use 80 g/m2 paper. However, because 80 g/m2 paper is relatively thin, the print on the reverse side of a double-sided print will show through.

 Note: Remember that printing and binding your thesis is not something you do every day; use high-quality paper and choose 100 g/m2 paper (120 g/m2 paper is actually advised if printing double-sided). Even 100 g/m2 paper can be used automatically.

  • Single-sided or Double-sided printing: Whether you print your thesis single-sided or double-sided is entirely up to you. Check the examiner’s guidelines first; if there aren’t any, the decision is yours!

 Note: Make sure your page numbers are formatted appropriately when printing double-sided. Even page numbers should always be on the right, while odd page numbers should always be on the left.

  • Color Printing: Whether you print in color or black and white is entirely up to you. This is determined by your thesis. Color printing would look better if your thesis features a lot of charts and photos.

 Note: Color printing elevates the look of your thesis. However, take note! If you use too much color in your thesis, it will appear unprofessional.

  • Number of Copies: You can expect your thesis to be read by two members of the examination board. Additionally, the person or organization with whom you conducted your internship may request a copy of your thesis. Last but not least, you’d probably prefer a copy of your dissertation, master’s thesis, or research paper in your possession.


 Note: Determine how many copies you’ll require ahead of time. We recommend producing 4 to 5 copies in most cases. Of course, the type of binding you choose is entirely up to you.

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  • Cost Factor: The price of printing and binding your thesis is determined by a number of elements, including paper weight, color printing, and actual printing. When you choose color printing or heavier paper, many service providers impose an extra fee.

 Note: Printing professionals always use 100 g/m2 paper and do not charge an extra fee. The same is true for color printing: whether you choose black/white or color, you’ll be charged the same amount.